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Rules and regulations

Annex to Rector’s Order

no. 25 of 5 July 2012

 

RULES AND REGULATIONS OF THE CAREER SERVICE 

FOR SGH STUDENTS AND GRADUATES 

 

I. General regulations and definitions

§ 1

The rules and regulations determine the terms and conditions of use of the Internet Career Service of the SGH External Relations available at www.kariera.sgh.waw.pl, to both students and graduates of the Warsaw School of Economics, Warsaw as well as the representatives registered in the company Service.

§ 2

The terms used in the present Rules and Regulations mean:

1) Rules and regulations – the present regulations on the use of the Career Service;

2) Service – Career Service available at www.kariera.sgh.waw.pl; intended for SGH students and graduates and registered employers;

3) Service owner – Warsaw School of Economics, Warsaw, at  al. Niepodległości 162, 02-554 Warsaw;

4) Administrators – persons responsible for running the Career Service;

5) User – a physical or legal person who is a registered Service participant;

6) Employer – a physical or legal person, also an organisational unit, including those without a legal personality employing workers, and a registered Service participant;

7) Account – an entry in the Career Service database, which confirms the acquisition of the status and rights of a User with the access to the services after entering the login and password, and the modification of the data published by the User on the Account as well as the Account setting;

8) Data – the content and photos which the User voluntarily places in the Service;

9) Virtual  Business Card – place made accessible by the Service on the server on which the user enters the selected Data and within which it manages;

10) Mail – service available to the Users, serving the internal communication within the Service, adapted to the display of news;

11) Agreement – agreement concluded by the Service Owner and a User/Employer, with the Rules and Regulations constituting its integral part, by the statement of will made by parties within the registration in the Service;

12) Registration – the process of concluding the Agreement.

 

II. Registration

§ 3

1. The registration is available to a physical person with full legal capacity as well as a legal person or organisational unit without legal capacity, which is given a legal capacity by the Law  as long as the Registration is affected on its behalf by a person having the right to represent this unit.

2. Through the Registration the User/Employer accepts all the conditions of the Rules and Regulations and commits him/herself to obey them throughout the duration of the concluded Agreement.

3. After the Registration the User acquires the right to use the services available within the Service, such as: 

1) the opening and edition of the User’s own Account;

2) CV generator – CV creation and storage in the base;

3) browsing, searching and replying to job, internship and vocational training offers;

4) access to the offer clipboard;

5) access to the list of offers the User applied for;

6) registration for the events organised by the Service Owner;

7) appointments with a vocational advisor;

8) activating the newsletter with job offers;

9) activating the newsletter with general information;

10) access to the information and tools connected with the career development.

4. After the Registration the Employer acquires the right to use the services available within the Service, i.e.:

1) opening and modification of the Employer’s own Account;

2) free publication of internship and vocational training offers in the Service;

3) free publication of job offers presented in the Service up to 2 weeks;

4) paid publication of job offers presented in the Service longer than 2 weeks (acc. to the rates quoted in the pricelist);

5) management of the job offers published by the Employer.

5. The Employer has an opportunity for a paid publication of a banner on the recruitment subjects in the places designed for it. 

§ 4

1. During the Registration it is required to complete a registration  form within the Service with the true data and the acceptance of the content of the Rules and Regulations. 

2. The uncompleted boxes marked as obligatory result in the unsuccessful Registration.

3. Boxes should include only the data required in them. The erasure of the data from the obligatory boxes results in the loss of opportunity to use the Service.

§ 5

1. The users who do not possess accounts in the SGH network complete a registration form. The administrator, after having verified the data given in the form, accepts of rejects the User’s Registration application.  

2. If the Administrator regards the data presented the User/Employer untrue or outdated, he is entitled to:  

1) order the User/Employer to remove the data immediately;

2) block the User’s or Employer’s account till the irregularities are corrected;

3) cancel the User’s or Employer’s account.

3. In the case of well-grounded doubts with reference to the veracity of the data entered by the User/Employer, the Administrator has the right to demand the submission of the relevant documents in order to confirm the data.

4. In the case of the use of the third person’s data by the User/Employer without this person’s consent, the person in question can apply to the Administrator with a request to cancel the account including his/her data.

§ 6

1. A User/Employer may possess only one account.

2. A User/Employer cannot give access to their Accounts to other Users/Employers and use other Users’/Employers’ Accounts.

3. A User/Employer has the right to cancel the Agreement sending an application to the Administrator with the request to cancel the account. The procedure of Account cancellation takes up to 72 hours of the request for cancellation.

III. Agreement

§ 7

1. From the moment of opening of the  User’s/Employer’s Account there is an agreement concluded between the User/Employer and the Service Owner. On the one hand, the User/Employer is committed to obey the terms and conditions of the Rules and Regulations and on the other the Service Owner is obliged to provide services within the Service.

2. Services are provided only to registered Users/Employers after their logging into the Account.

3. Every user and Employer may cancel the Agreement immediately without giving the reason. The only exception is the Agreement including paid services. 

4. The Agreement is terminated through the cancellation of the User’s/Employer’s Account.

§ 8

1. Most services provided by the Service Owner are free of charge.

2. Only certain services for  Employers are paid according to the pricelist placed in the Service.

3. In order to use the paid services, the Employer has to accept the payment terms presented on activation.

4. The payments for services will be made by transfer into the Service Owner’s bank account on the basis of the VAT invoice issued by the Service Owner.

§ 9

1. In the case of a striking breach of the Rules and Regulations of law by the User/Employer in connection with the use of the Service, the Administrator has the right to stop providing services immediately. The Service Owner shall refund the payment in proportion to the time of use.

2. The Service owner reserves the right to any modification of services and the way the Service operates as well as the termination of activity, the transfer of the rights to the Service and undertaking any legal activities connected with the Service.

IV. Personal data and copyright

§ 10

1. The Users’ data available in the Service in the process of CV creation will be accessible only to Employers, whereas Employers’ data available in job, internship and vocational training offers will be accessible only to the Users, except for the data concerning the name of the company which will be accessible to all Service visitors.  

2. The Data submitted in the profile by the User are displayed for the Employers’ after the  prior Users’ consent.  The User can stop the accessibility of the Data included in the profile to the Employers any time editing their settings in the Service. 

3. The Data given by the User in the Virtual business card are the information open to the selected groups by the user, which the User is aware of and which the user gives his consent to. 

4. During the Registration the User/Employer gives consent for their personal data to be processed within the scope indispensable to provide services according to the Act of 29 August 1997 on the Protection of Personal Data and the Act of 18 July 2202 on Providing Electronic Services by the Service Owner as well as the Service Owner’s legal successor.

5. The Administrator according to the Act on the Personal Data Protection is the Warsaw School of Economics, Warsaw, al. Niepodległości 162 (02-554 Warszawa).

6. The entity processing the personal data submitted by the Users or Employers to meet the needs of the Service is the SGH, Warsaw,  al. Niepodległości 162 (02-554 Warszawa).

7. During the Registration the User/Employer gives consent to receiving from the Service to the given e-mail address the systemic information as well as the information on services provided to the User.

8. The Administrator of personal data guarantees the complete protection of the User’s or Employer’s e-mail address and ensures that the addresses will not be used for sending to them any different information than this mentioned in point 7 of the present section above.

9. The Administrator also guarantees that the User’s or Employer’s address will not be given to any other entities.

10. The Administrator is committed not to reveal the User’s/Employer’s data  to other entities than those mentioned in point 1 above or publish these data on other Internet sites and portals except the Service.  

11. The Administrator reserves the right to interfere into the User’s/Employer’s Account in order to remove a problem disturbing the operation of the Account or the Service.

12. The Employer who received the application documents from the Users in reply to the advertised job offer is committed to obey the rules of personal data protection and use them for the recruitment purposes only.

13. Copying the elements of the site, information, texts, photos or other graphic elements placed on the site for public or commercial purposes (e.g. in order to use them as a whole, in part or in a modified form in other WWW services, in electronic publications or paper version) without the prior consent of the Administrator is forbidden. 

14. The User placing in the Service the personal data, graphic files and materials gives consent for them to be used by the Administrator in all areas connected with the Service operation.  

§ 11

1. The User/Employer has the right to access their personal data as well as to make changes and completions. The User/Employer has also the right to request to stop processing these data.

2. The User/Employer, placing in the Service the personal data, photos materials and opinions gives consent for them to be used by the Administrator for the purposes of the recruitment campaigns conducted in the Service.  

V. Service use rules

§ 12

1. The User/Employer is committed to use the Service according to the Rules and Regulations.

2. The activities connected with the use of the Service regarded as the breach of the Rules and Regulations are in particular:

1) activities against the Polish law;

2) activities against the social principles;

3) immoral activities;

4) violation of third persons’ interest;

5) publishing false personal data;

6) publishing information misleading for other users, in particular the use of an alien identity;

7) distribution of information serving one’s own marketing or commercial purposes;

8) violation of the principles of etiquette;

9) publishing materials which may adversely affect the image of the Service;

10) publishing materials which may adversely affect the image of SGH, the Employers or Users;

11) using words commonly regarded as insulting.

3. In the case of the breach of the Rules and Regulations by the User/Employer, the Administrator has the right to undertake the following in relation to the User/Employer who is responsible for the breach:

1) sending an e-mail admonition;

2) limit the access to certain services;

3) remove the data entered against the Rules and Regulations;

4) modify, block or cancel the Account.

4. Every activity against the Rules and Regulations not abandoned by the User /Employer despite the application of the measures mentioned in point 3 is regarded as a glaring breach.

§ 13

1. The User/Employer is obliged to respect the copyright to inventions, patents trademarks as well as functional or industrial designs of the remaining Users/Employers.

2. The User/Employer is committed to abandon any activities which violate the privacy of other Users/Employers. It refers to collecting, processing and publishing information about other Users/Employers without their consent. 

3. The User/Employer is not subject to point 2 of the present section provided the activities in question are in compliance with the Rules and Regulations and other legal regulations.

§ 14

1. It is forbidden to place in the Service and publish through it: 

1) any software without the consent of this software copyright holders;

2) any software intended to unauthorised copying, destroying, removing, modifying, damaging or hindering access to the IT data included in the Service;

3) any software causing disruption in the work of the computer system or tele-information network of the Service;

4) passwords, access codes and other data enabling illegal access to the information within the computer system or information network of the Service. 

2. The activities mentioned in point 1 are considered a glaring breach of the Rules and Regulations. 

§ 15

1. The User when placing a photo in the Service declares that he/she is entitled to publish the photo in the Service and does not violate the right and personal property of the third persons.

2. When placing a logotype the Employer declares that he/she is entitled to publish this logotype in the Service  and does not violate the right and personal property of the third persons.

3. The Administrator has the right to remove the User’s photos or logotypes placed by the Employer without the necessity of informing the User/Employer about it or to force the User to  change the photo. 

4. The Administrator shall not be held responsible for the illegal use by the third persons of the photos placed in the Service by the Users or logotypes placed by the Employers.

§ 16

1. The User/Employer is obliged to enter the true and updated data into the Service, including the domicile and e-mail address.

2. The Administrator shall not be held responsible for any consequences resulting from the default on the duty described in point 1.

§ 17

1. The Employer shall effect payments for paid services, which he/she makes use of, in due time. The Employer shall make payments for paid services in due time.

2. In the case of the payment delay longer than 14 days, the Administrator sends a collection letter to the Employer.

3. The delay in payment longer than 1 month is considered a glaring breach of the Rules and Regulations.

§ 18

1. Every User/Employer has the right to report to the Administrator on a violation of the Rules and Regulations.  

2. In order to report a violation of the Rules and Regulations the User/Employer should send a report to the Administrator’s e-mail address. The Administrator shall consider it within 7 days.

§ 19

1. The User has an opportunity to receive the Newsletter including job offers once a week on the average, the Newsletter including general information once a month on the average as well as the Newsletter including general information in English.

2. The Newsletter is sent to the e-mail address submitted by the User. 

3. The User can resign from the option of receiving the newsletter any time editing his/her settings in the Service.

§ 20

1. The discussion forum in the Service is a place which enables the presentation of different opinions, and consequently discussions on any subject. The Service does not verify the presented contents in relation to their veracity and reliability, thus, it does not intervene in the course of the discussion.

2. The persons presenting their opinions in the discussion forum and commenting on the articles in the Service publish their statements on their own responsibility. Everybody expressing their opinions in the forum bears responsibility for all claims made by third persons on account of the violation of the rights of those people.

3. It is unacceptable to bid up the threads in the discussion forum through placing entries without any content.

4. Every post may be withdrawn from the discussion forum. The withdrawn posts are not removed from the system. Only the Administrators  can completely remove a post from the system or change its content.       

5. The Administrators reserve the right to remove the contents  violating the provisions of the Rules and Regulations. 

6. The Administrators can block the opportunity to write in this existing thread in the case of violation of the provisions of the Rules and Regulations. 

VI. Responsibility

§ 21

1. The Service Owner shall not be held responsible for:

1) the content and form of the information placed in the Service by the Users/Employers;

2) the substantive content of job offers, internships and vocational trainings placed on the site directly by Employers and also the working conditions offered by them;

3) any damage in relation to the use of the Service;

4) the content of the Internet sites which are not the property of  the Service, to which the reference was given in the Service;

5) the veracity of the data placed in the CV by the User.

2. The User/Employer uses the contents and materials placed in the Service entirely on their own responsibility.

3. The statements and opinions expressed by the Users and Employers and placed by them in the Service should not be ascribed on any account to the Service Owner or Administrator.

4. The Service Owner makes a reservation that the products and services provided by the Service are not under the guarantee with reference to their value, completeness or usefulness.

5. The Service owner shall not be held responsible for physical and legal defects of the offered services, for the quality of free services as well as the consequences of the default on or faulty completion of the commitments undertaken by the Users/Employers.

6. The responsibility of the Service Owner in relation to the paid services is determined by the detailed regulations on paid services in the Civil Code.

7. The Service Owner shall not be held responsible for the contents of private messages mailed by the Users. 

§ 22

1. The Service Owner shall make every effort to ensure the proper operation of the Service.

2. The Service Owner  shall not be held responsible for the damage resulting from the breakdown, errors, problems or breaks in the Service operation. The information about a planned break in the Service operation shall be given by the Service Owner to the Users and Employers well in advance. 

3. In the case of the notification received by the Service Owner from a state office or another institution concerning an illegal character of the data included in the Service, the Service Owner shall not be held responsible to the User/Employer for the damage resulting from the cancellation of access to these data.

4. The Service Owner shall not be held responsible for any damage caused during the use of the Service as well as unauthorised receipt of personal data of Users/Employers by third persons.

5. In the case of random occurrences, such as war, riots, tele-information breakdown on a large scale which could not be foreseen by the Service Owner and which hinder the fulfilment of terms and conditions of the Agreement or make the Service operation impossible, the Agreement is suspended till the effects of these random occurrences cease.

6. If, after the random occurrences mentioned in point 5, it is impossible to execute the Agreement and make the Service operate, the Agreement is terminated.

§ 23

1. The Administrator is responsible for the proper operation of the Service at any time and the proper protection of Users’/Employers’ personal data.

2. The Administrator shall undertake all possible actions to remove the content noncompliant with the Rules and Regulations of law as soon as possible.

VII. Complaints

§ 24

1. The User/Employer has the right to lodge a claim concerning the provided services, mailing the complaint application to the Administrator. 

2. A complaint application shall be considered within 14 days of receipt from the User/Employer.

3. The Administrator reserves the right not to consider the complaints which result from the lack of knowledge of the Rules and Regulations of other regulations of law.

4. The complaints referring to the services provided by third persons will not be considered.

VIII. Final provisions

§ 25

1. The Service Owner reserves the right to change the provisions of the Rules and Regulations any time, about which the Users/Employers shall be informed with no delay.

2. All the information about the change in the Rules and Regulations shall be given by means of the system announcement e-mailed to the address or displayed together with the list of most important changes in the Rules and Regulations on the User’s/Employer’s first logging in the Service, following the change. 

3. The User/Employer bears the risk of not receiving the announcement described in  point 2 of the present section for reasons beyond the Service control.

4. The User/Employer may disagree to accept the changes introduced into the Rules and Regulations. He/she should inform the Service Owner about it by means of electronic mail. This will result in the immediate stoppage of services affected by the change and provided in favour of the User/Employer. 

5. In the case of the lack of acceptance of the changes in the provisions of the Rules and Regulations, the Service Owner reserves the right to terminate the Agreement with immediate effect. 

§ 26

In the situations not defined by the Rules and Regulations, the Civil Code regulations shall apply.